NCSC is Your Soccer Club

NCSC is a volunteer-run club, and has been since 1974. The board and appointed leadership positions described on this page are where the club's decisions get made — programs, budget, fields, coaching, communication. Filling them well is what keeps youth soccer going in Milwaukie and Oak Grove.

The chart below shows how the roles fit together. Each one is described further down. If you'd like to help but a leadership role is more than you're looking for, the volunteer task list has smaller, specific jobs to choose from.

How the club is organized: club members elect the Board of Directors; the President appoints committee chairs across five areas.

Each program is run by a pair: a Program Director who owns operations and a Director of Coaching who owns the soccer side. Mini/Kindi, Recreational, and Competitive each have both.

Some of these positions are currently unfilled. Some volunteers are responsible for more than one position.

Elected Board Positions

These seven positions make up the Board of Directors: the President, Vice President, Secretary, and Treasurer, plus three At Large Directors. All seven vote on every matter before the Board.

We encourage all members of our community to consider applying for an elected board position, especially parents and former players.

What holding an elected seat involves

Term. Two years, beginning immediately after the AGM adjourns. Terms are staggered: President and Treasurer are elected in even-numbered years; Vice President, Secretary, and At Large Positions #1 and #3 are elected in odd-numbered years; At Large Position #2 is elected in even-numbered years. No one may serve more than four consecutive terms in a single office.
Meetings. Regular Board meetings are held monthly. Missing three consecutive meetings, or four in a calendar year, allows the Board to vote to declare the seat vacant.
Eligibility. No one person may hold more than one of the offices of President, Secretary, or Treasurer at the same time. Per OYSA policy, no more than one-third of the Board may be club head coaches, and no paid coach may serve on the Board.
Compensation. Board members are not paid, but may be reimbursed for out-of-pocket expenses related to Board or committee service.
Vacancies. If a seat opens more than 60 days before the next scheduled election for it, the Board fills it by majority vote until the next AGM.

Elected Board Positions 5 roles

President

The club's chief executive. Sets direction, runs the board, and represents NCSC to the community.

What you'd do

Supervise all activities of the club and the Board, keeping the club aligned with its mission and values
Preside at all club meetings, set the order of business for Board meetings, and keep proceedings within the bylaws and Robert's Rules of Order
Appoint committees and Board Committee Chairs and Co-Chairs as needed, or when charged to do so by a majority of the elected officers, and serve as an ex officio member of every committee
Serve as the club's official representative in all interactions with the public, unless that authority is given to someone else by the President with Board approval
Serve as the club's Risk Management Coordinator: consult with the OYSA Risk Management Coordinator about the criminal history of any current or prospective Adult Participant, and promptly notify OYSA if any Adult Participant is charged with or convicted of a crime. Entering a Conditional Approval Agreement with OYSA requires Board approval
Ensure compliance with OYSA, US Youth Soccer, USSF, and SafeSport requirements
Represent the club with the school district, parks department, vendors, and the neighbors of our fields
Advocate for member families in board decisions
Vote on all matters before the Board. At General Membership Meetings the President chairs and votes only in the election of officers and directors

You'd work with: The full board, all program directors, and outside partners including NCSD, NCPRD, and OYSA

Term: Two years, elected in even-numbered years

Time commitment: Year-round, roughly 10–15 hours a month, heavier during registration periods and around the AGM*

Helpful background: Leadership or management experience of some kind, comfort running a meeting, and the patience to build consensus. Familiarity with Robert's Rules and OYSA regulations helps, but both can be learned on the job.

Vice President

Backs up the President, serves as the club's Parliamentarian, and takes on work wherever the club needs it.

What you'd do

Assume the duties of the President in the President's absence, including chairing meetings
Otherwise assist the President as required
Serve as Club Parliamentarian, and vote as a full member of the Board
Serve on committees, and lead them where your expertise fits
With the President, appoint the impartial fact-finding committee that reviews any misconduct allegation against a Board member
Represent the club at outside events and meetings
Take on projects assigned by the board, based on your skills and interests

You'd work with: The President and the full board

Term: Two years, elected in odd-numbered years

Time commitment: Roughly 4–8 hours a month, varying with what you take on*

Helpful background: Willingness to be flexible. In a club this size, the Vice President's job is shaped largely by what needs doing at the time. Familiarity with Robert's Rules, or willingness to learn it.

Secretary

Keeps the club's records accurate and its communications organized.

What you'd do

Keep and publish an accurate record of all club and board meetings, capturing motions, discussion, and decisions
Prepare the club's annual report
Send meeting notices, agendas, and supporting materials, including at least 7 days' notice to eligible voting members before any membership meeting
Maintain the files of the club: bylaws, policies, contracts, and official correspondence
Call the roll to establish quorum, and read documents requiring board approval
Handle official correspondence as directed by the board
Serve as a point of contact for anyone seeking club records
Vote as a full member of the Board

You'd work with: The President and the full board

Term: Two years, elected in odd-numbered years

Time commitment: Roughly 3–5 hours a month, concentrated around board meetings*

Helpful background: Attention to detail, clear writing, comfort with Google Workspace, AI transcription utilities, and discretion with sensitive information.

Treasurer

Manages the club's money and keeps it financially sound and compliant.

What you'd do

Take charge of the club's financial affairs, keeping an accurate, timely, and verifiable record of all money received and disbursed, all assets owned or controlled, and all debts owed
Maintain the club's checking and savings accounts. Signature authority rests with at least three club officers, and all checks require two signatures
Reconcile both accounts monthly
Disburse funds for authorized purposes under the Board's financial control policies
Prepare the annual budget for Board adoption before the fiscal year begins on January 1, and report significant variances through the year
Provide financial statements at every regular Board meeting, including balance sheets, income statements, and cash flow statements
Prepare and present the annual financial information to the general membership at the AGM
Prepare, or cause to be prepared, the filings that maintain the club's tax-exempt status under the Internal Revenue Code and Oregon law, working with an outside accountant on the year-end audit and return
File the annual CT-12 charitable activities report with the State of Oregon
Collect mail from the club's PO Box
Vote as a full member of the Board

You'd work with: The President, the board, the club's outside accountant, and the PlayMetrics financial administrator

Term: Two years, elected in even-numbered years

Time commitment: Roughly 8–12 hours a month, heavier at the December 31 fiscal year end and tax filing*

Helpful background: A solid grasp of accounting principles, comfort with spreadsheets and accounting software, and a high bar for accuracy and transparency.

At Large Director

The club elects three At Large Directors. They are full voting members of the Board who contribute to governance and take on projects rather than holding a defined office.

What you'd do

Attend all board meetings, participate in discussion, and vote on all matters before the board
Contribute to the development and implementation of the club's strategic plan
Help ensure the club complies with applicable laws and regulations
Serve on committees and task forces as needed
Take on specific areas of responsibility assigned by the Board, such as overseeing a youth development program or acting as liaison with the local parks and recreation department
Represent the club to the community and other stakeholders

You'd work with: The full board, and whichever directors your projects touch

Term: Two years. Positions #1 and #3 are elected in odd-numbered years; Position #2 is elected in even-numbered years

Time commitment: Roughly 3–6 hours a month, more if you take on a substantial project*

Helpful background: Ties to the local community and a willingness to take initiative. This is a good entry point if you want to help but are not yet sure where you fit.

Appointed Positions

In the bylaws these are Board Committee Chair and Co-Chair positions. The Board establishes the positions and their duties in policy, and the President appoints people to them, as provided in Bylaw 302 and Bylaw 303.

What holding an appointed position involves

Term. Two seasonal years, starting in the season you are appointed, unless the Board sets a different term at appointment. The seasonal year runs September 1 through August 31.
Meetings. Appointed chairs attend regular Board meetings, advise the Board on everything within their area, and take part in Board discussion. They do not vote on matters before the Board and are not counted toward quorum.
Removal. Appointed chairs serve at the pleasure of the Board and may be removed by majority vote at any Board meeting.
Eligibility. Same as elected positions: register with the club and OYSA, complete the required forms and training, and clear an annual background check with an OYSA risk status of "Approved."
Compensation. These are volunteer roles. Out-of-pocket expenses related to Board or committee service may be reimbursed.

Two or more people may share an appointed position as Co-Chairs.

Each of the club's three programs has a director who owns how that program runs: its calendar, its logistics, and the experience families have in it. Program Directors work alongside the Directors of Coaching, who own coach recruitment and training.

Throughout this document, "competitive" includes the Developmental program unless stated otherwise.

Program Directors 3 roles

Mini/Kindi Program Director

Runs the Kindergarten through 2nd grade in-house program, and is the first point of contact for its families and coaches.

What you'd do

Serve as the central contact for Mini/Kindi questions and issues
Work with the PlayMetrics Administrator on the registration program as well as the practice and game schedules
Build rosters and assign coaches
Make sure coaches have what they need for a smooth season, working with the Director of Coaching – Mini/Kindi, who recruits them
Get gear and equipment to coaches before the spring and fall seasons
Coordinate with the Referee Coordinator so 1st and 2nd grade games have officials
Monitor school schedules to identify any conflicts with field usage early
Work with the Director of Fields on reservations, and the Volunteer Coordinator on weekly striping
Bring issues, concerns, and suggestions from families and coaches back to the board

You'd work with: Mini/Kindi Registrar, PlayMetrics Administrator, Director of Fields, Volunteer Coordinator, Referee Coordinator, Equipment Manager – Recreational

Time commitment: Roughly 12–24 hours a month during the seasons, light between them*

Helpful background: Organized, responsive over email, and comfortable being the person families come to first.

Recreational Program Director

Runs the 3rd through 8th grade recreational program, and is the club's primary contact with the Soccer5 league.

What you'd do

Serve as the central contact for questions and concerns from rec coaches and parents
Set the season calendar: registration dates, practice start, field layout, gear pickup and drop-off, and coaches' meetings
Work with the PlayMetrics Administrator on the registration program and practice schedules
Build rosters and assign coaches
Compile and submit the Soccer5 season worksheet, covering teams, coach contacts, and weekend field availability, using roster and coach data from the Recreational Registrar
Act as the primary point of contact for Soccer5 through the season
Work with the Director of Fields on field allocation, and with coaches on practice times and locations, maintaining the practice plan in PlayMetrics
Arrange initial field layout, either with club volunteers or a contractor
Work with the Equipment Manager – Recreational so fields have goals, nets, and flags

You'd work with: Recreational Registrar, Director of Coaching – Recreational, Director of Fields, Equipment Manager – Recreational, Volunteer Coordinator, PlayMetrics Administrator

Time commitment: Roughly 8–12 hours a month during the seasons, peaking in the three weeks before play starts*

Helpful background: Comfortable coordinating a lot of moving parts and a lot of people. Organization matters more here than soccer knowledge.

Competitive Program Director

Accountable for the Competitive Program, and its main point of contact. This role owns the operational side of NCSC Competitive; the soccer side belongs to the Director of Coaching – Competitive.

What you'd do

Carry overall accountability for the competitive program, and serve as its first point of contact for families, coaches, and the board
Work with the Competitive Registrar on league registration, team submissions, and the deadlines that come with them
Work with the Director of Coaching – Competitive on coaching personnel, including the appointment and removal of coaches and the formation of teams
Work with the PlayMetrics Administrator to define what the program offers, including team subscriptions, camps, and supplementary training
Serve as the club's liaison to local high schools, and to other area clubs on classic and competitive soccer

You'd work with: Director of Coaching – Competitive, Competitive Registrar, PlayMetrics Administrator, Director of Fields, Equipment Manager – Competitive, and the Board

Time commitment: Year-round, roughly 8–12 hours a month, heaviest around May tryouts and the start of fall league play*

Helpful background: Organizational and administrative strength, and composure; experience with youth sports administration or coaching.

The club has three Directors of Coaching, one for each program. Each owns coach recruitment, coach training, and the coaching approach within their program, and each is the person their coaches go to with soccer questions. Together they form the DOC Committee.

Directors of Coaching 3 roles

Director of Coaching – Mini/Kindi

Supports the volunteer coaches running Kindergarten through 2nd grade teams. Most of them are coaching for the first time.

What you'd do

Help recruit and retain coaches for Kindergarten through 2nd grade teams
Help coaches with practice planning and age-appropriate activities
Run short training sessions before each season
Be the person K–2 coaches ask when something is not working
Participate in planning and decisions with the DOC Committee
Follow US Soccer Standards of Play for U6–U8 and assist coaches working within that framework as much as possible

You'd work with: Mini/Kindi Program Director, Mini/Kindi Registrar, and the other two Directors of Coaching

Time commitment: Roughly 3–8 hours a month, concentrated before each season starts*

Helpful background: Experience with this age group counts for more than coaching credentials. At K–2 the job is mostly keeping practice fun and moving.

Director of Coaching – Recreational

Recruits and trains the volunteer coaches who run 3rd through 8th grade rec teams, the largest coaching group in the club.

What you'd do

Help recruit and retain coaches for 3rd through 8th grade teams
Own the coaching approach for rec: what a practice should look like, and what the club expects of a rec coach
Facilitate US Soccer coaches' training by informing and encouraging coaches to engage with the US Soccer Online and In Person Learning Platform
Lead coach training through clinics and season-long communication
Serve as the person rec coaches come to with coaching questions; offer support and encouragement
Coordinate with club DOC staff to help build a development pathway for players from Mini/Kindi through Recreational and on to Competitive Soccer

You'd work with: Recreational Program Director, rec coaches, and the other two Directors of Coaching

Time commitment: Roughly 5–8 hours a month, concentrated before each season starts*

Helpful background: Patience with new coaches. Most of our rec coaches are parents who have never coached, and some have never played. The job is making that feel manageable.

Director of Coaching – Competitive

The primary point of contact for competitive coaches on everything to do with soccer: how the club plays, what is expected of coaches, and how players are placed. This role and the Competitive Program Director divide what used to be a single job.

What you'd do

Working with the other directors of coaching, define the development pathway for players in our club from Mini/Kindi through high school Competitive
Own the coaching curriculum and playing philosophy for competitive teams
Set out what the club expects of its competitive coaches, and support them directly through the season
Work with coaches to determine rosters, age group breakdowns, play levels within leagues, and tournament participation
Work closely with coaches at tryouts to identify players and place them on the right teams
Support coaches in their own training and their coaching career paths
Define supplementary training programs for players, when appropriate
Organize coaching education for competitive coaches, and give them feedback they can use
Advise the Competitive Program Director on coach appointments and removals
Participate in planning and decisions with the DOC Committee

You'd work with: Competitive Program Director, competitive coaches, Competitive Registrar, and the other two Directors of Coaching

Time commitment: Year-round, roughly 8–12 hours a month, heavier at tryouts and the start of each season*

Required background: Competitive coaching experience, and credibility with the coaching group. A USSF C license or equivalent is desired.

Each program has its own registrar. A registrar implements a program in PlayMetrics, whether that is a rec season, a spot on a competitive team, a tryout, or a camp, and handles the registration, rosters, and compliance that go with it.

All three registrars share these duties:

Work with the PlayMetrics Administrator to define programs and fees
Open and close registration, and pass key dates to Communications and Marketing
Act as liaison with OYSA on rosters and compliance
Register coaches in PlayMetrics and track their compliance status with the OYSA league management platform (SportsConnect, aka Affinity); coaches cannot lead practices before approval comes through
Transmit birth certificates (competitive), rosters, and other required documentation to OYSA
Coordinate with your program's Director of Coaching, the PlayMetrics Administrator, and coaches to get players onto rosters
Manage refunds

At least one of the registrars will be designated to review financial aid requests and apply discounts in PlayMetrics in a timely manner.

All registrars should be comfortable learning and using PlayMetrics and working with spreadsheets.

Registration and Systems 5 roles

Mini/Kindi Registrar

Runs registration and rostering for the Kindergarten through 2nd grade in-house program.

What you'd do, in addition to the shared registrar duties above

Create the season schedule using PlayMetrics' in-house league tools
Monitor registration numbers and manage waitlists during registration

You'd work with: Mini/Kindi Program Director, PlayMetrics Administrator

Time commitment: Roughly 8–12 hours a month, concentrated around registration windows*

Helpful background: Comfort learning a new software platform. PlayMetrics training and club support are available.

Recreational Registrar

Runs registration, rostering, and coach compliance for the 3rd through 8th grade program.

What you'd do, in addition to the shared registrar duties above

Supply team lists, coach contacts, and roster data for the Soccer5 season worksheet
At the beginning of the season ensure each coach has a digital copy of their Affinity ID card, which is required at every game

You'd work with: Recreational Program Director, Director of Coaching – Recreational, PlayMetrics Administrator

Time commitment: Roughly 8–12 hours a month, heaviest in the weeks before each season*

Helpful background: Persistence. A good part of this job is following up with volunteers until their paperwork is finished.

Competitive Registrar

Runs registration, rostering, and league paperwork for the competitive program.

What you'd do, in addition to the shared registrar duties above

Create the tryout program in PlayMetrics, attend tryouts, and run the check-in table. Tryouts are typically a full week in spring, plus one or two supplemental nights in November
Ensure every player has a valid birth certificate on file, generally supplied during registration
Complete league participation worksheets for each team, including the transmission of birth certificates to the league management platform

You'd work with: Competitive Program Director, Director of Coaching – Competitive, Director of Fields, PlayMetrics Administrator, Treasurer

Time commitment: Roughly 4–8 hours a month, with heavy stretches during May tryouts and league registration, when the commitment may run as high as 6–10 hours a week

Helpful background: Comfort with spreadsheets, diligence and attention to deadlines. League paperwork has hard dates, and missing them has real consequences for the teams.

PlayMetrics Administrator

Designs and maintains the club's setup inside PlayMetrics, the platform that runs registration, rosters, scheduling, and communication.

What you'd do

Working closely with directors, build each season's programs for Mini/Kindi, Rec, and Competitive, using prior years as templates; programs include season subscriptions, supplemental training, tryouts and camps
Design payment plans for each program
Define and apply coaching and volunteer discounts and opportunities for donations within registration programs
Create teams, tryouts, and assignments, working with the Program Directors, Registrars, and Directors of Coaching
Work with the Director of Fields and other directors to create field schedules and practice plans
Assign roles and permissions to other administrators
Track whether registered players go to school or live in the North Clackamas School District, using registration questions, and ensure the club stays at least 90% in-district — required to keep the Class A rating that governs school district field rentals
Stretch Goal: Import Soccer5 and OYSA schedules directly into PlayMetrics and monitor them for changes; this ensures the calendar in the Coach and Parent PlayMetrics apps is complete and accurate

You'd work with: All three Registrars, all three Program Directors, all three Directors of Coaching, Systems Admin, Treasurer

Time commitment: Roughly 10–14 hours a month, front-loaded before each registration opens

Required background: Immersion in the PlayMetrics platform, including its onboarding guides. The club maintains an AI chatbot to assist with learning and using PlayMetrics, leveraging prior years' knowledge.

Systems Admin

Manages the club's software accounts, domains, and integrations, especially Google Workspace.

What you'd do

Maintain the staff directory
Administer Google Workspace: accounts, permissions, email forwarding, Drive, groups, and the shared addresses for accounts payable, information, and field reservations
Perform onboarding/offboarding of volunteers and board members
Export team rosters to OYSA in their required format
Manage accounts in various other systems including Slack, MailChimp, and Facilitron
Keep the club's information current on the Soccer5 website
Monitor and maintain domain registration for ncsoccerclub.com

You'd work with: PlayMetrics Administrator, all three Registrars, Communications Director, Marketing and Social Media Director

Time commitment: Roughly 2–6 hours a month, with spikes at season transitions

Required background: An IT background is not required, but the Systems Admin should have experience and understanding of Google tools, Google Workspace, and web applications and SaaS (software as a service) platforms in general.

Fields, Equipment, Referees, and Volunteers 5 roles

Director of Fields

Secures the fields the club plays on, and manages our relationship with the school district and the parks department.

What you'd do

Attend school district field meetings
Reserve district fields through Facilitron, and park fields by email
Negotiate field access and fees with the district and parks department
Communicate weekend field reservations to the league scheduler for allocating home games
Monitor field conditions and communicate with NCSD and NCPRD any needs for maintenance such as mowing, sprinklers, and safety issues
Reserve porta potties for the fields we use, and handle replacements and repairs during the season
Build a schedule of practices for teams in PlayMetrics based on field reservations and the inventory of teams across competitive and recreational programs

You'd work with: All three Program Directors, Competitive Registrar, both Equipment Managers. In addition, you'll interface with external organizations negotiating field access, including Clackamas United Soccer Club and local high school Athletic Directors.

Time commitment: Roughly 4–6 hours a month, heavier during reservation windows

Helpful background: Comfort negotiating with institutions, and patience following up on requests that take a while. Field access is the single biggest constraint on what the club can offer, so this relationship is worth real care. Interpersonal skills like collaboration and negotiation are invaluable. You will be building schedules using Facilitron and PlayMetrics so comfort with online applications is important, and familiarity with managing resources using applications or spreadsheets is helpful.

Equipment Manager – Recreational

Keeps Mini/Kindi and rec coaches supplied with the gear they need, and manages the club's recreational equipment inventory.

What you'd do

Purchase equipment for the fall and spring seasons: field paint, goals, nets, balls, first aid supplies
Source new equipment, and get quotes from vendors
Organize gear gathering before each season for ball bags and team gear, and collect it afterward
Deliver equipment to the storage container, and keep it organized and accounted for
Assess inventory over the summer/winter break and identify what needs replacing
Supply gear for the Jamboree and other events as needed

You'd work with: Recreational Program Director, Mini/Kindi Program Director, Volunteer Coordinator, Equipment Manager – Competitive, Treasurer

Time commitment: Roughly 5–10 hours per week during the month leading up to the Fall and Spring season start; 2 to 3 hours per week during the season. Lighter otherwise, plus the monthly board meeting.

Helpful background: Organized about inventory, and willing to make a few trips out to the container.

Equipment Manager – Competitive

Keeps coaches supplied with gear, and manages competitive program equipment.

What you'd do

Purchase and source equipment for competitive teams: balls, training gear, goals, first aid supplies
Manage inventory, and keep it organized and accounted for
Distribute gear to coaches at the start of each season, and collect it at the end
Get vendor quotes, and coordinate purchases with the Treasurer

You'd work with: Competitive Program Director, Director of Coaching – Competitive, Equipment Manager – Recreational, Treasurer

Time commitment: Roughly 3–6 hours a month during the season*

Helpful background: Same as above. Organization matters more than soccer knowledge.

Referee Coordinator

Makes sure every game has certified officials, and develops new referees out of our own community. Developing referees is part of the club's mission alongside developing players, and for most of ours, this is their first job.

What you'd do

Assign referees to games using RefTown. Only USSF Certified Referees may be assigned to U9 and older games; referees still working toward certification are assigned to younger age groups
Communicate regularly with active referees on rules and game-day procedures
Be reachable on game days to handle no-shows, and spectator or coach misbehavior
Arrange game-day mentoring for new referees, or mentor them yourself
Review game reports, and follow up on incidents with coaches and other clubs. Referee abuse or assault is forwarded promptly to OYSA
Run referee payroll on RefTown monthly, and make sure referees without direct deposit receive checks
Build the annual budget for referee fees, training, bonuses, supplies, and platform costs
Run the Mini Ref program each fall and spring: review applications, run a 90-minute training session, distribute loaner shirts, whistles, and coins, and mentor referees toward certification
Recruit new referees from the community, among parents as well as kids
Upload the season schedule to RefTown, and keep it in sync as games change

You'd work with: All three Program Directors, coaches, the Treasurer, and the Soccer5 league

Time commitment: Roughly 6–10 hours a month during the seasons, in addition to any on-field presence officiating or mentoring on game days; off-season time requirements are minimal

Helpful background: USSF Assignor Certification, requiring annual re-certification as an assignor through US Soccer; USSF Referee certification is especially valuable but not strictly necessary. Willingness to learn the RefTown assigning platform.

Note that referee assignment can be outsourced to professional assignors at a cost of $7–$11 per game.

Volunteer Coordinator

Recruits and organizes the parent volunteers who keep rec game days and club events running.

What you'd do

Line up a striping volunteer for each rec field, and keep the weekly schedule filled
Show new volunteers where to pick up paint and how to run the striping machine. It takes about five minutes to learn, and volunteers only repaint existing lines rather than laying out fields
Recruit and schedule volunteers for the Jamboree, the Oak Grove Festival booth, soccer camps, and in-house tournaments
Work with the Events Coordinator on what each event needs, and when
Ensure discounts and credits applied for volunteers compensated with free or discounted registration

You'd work with: Events Coordinator, Recreational Program Director, Mini/Kindi Program Director, Equipment Manager – Recreational, PlayMetrics Administrator

Time commitment: Roughly 3–5 hours a month during rec season, with bursts before events*

Helpful background: Comfortable asking people to help. Most parents say yes when they are asked directly and given a specific job.

Outreach and Events 4 roles

Communications Director

Owns what the club says to families, both answering what comes in and sending what goes out.

What you'd do

Monitor info@ncsoccerclub.com daily, along with the club's feedback submissions
Answer inquiries where you can, and route the rest to the right person
Upon request by directors, write and send announcements to families: dates, deadlines, schedule changes, and policy updates
Use PlayMetrics messaging to reach specific programs and teams, and Mailchimp for the broader community
Ensure messaging is broadly accessible with Spanish translation of outgoing messages
Craft messaging with a single voice reflecting our club's identity and values
Reinforce our brand in all communications
Work with Marketing and Social Media, and with the Systems Admin on website updates

You'd work with: All directors, the Marketing and Social Media Director, and the Systems Admin

Time commitment: Roughly 4–6 hours a month, higher around registration and season start

Helpful background: Clear, plain writing, and the habit of checking email daily. Spanish is a real asset, but translation tools are an adequate backup if necessary.

Club Sponsorship Director

Builds relationships with local and corporate partners who support the club financially.

What you'd do

Identify potential sponsors, from local service organizations to national corporate giving programs
Identify and apply for relevant Grants, such as the US Soccer ITG grants
Build standardized sponsorship packages offering website logos, field banners, and social media recognition
Negotiate sponsorship terms
Coordinate with the Equipment Managers and Director of Fields so sponsor logos appear correctly on permitted assets, within existing vendor agreements
Make sure the club delivers what it promised sponsors, including any surveys, photos, or reporting

You'd work with: Treasurer, Marketing and Social Media Director, both Equipment Managers, Director of Fields

Time commitment: Roughly 2–6 hours a month, largely self-directed

Helpful background: Comfort making the ask. Existing business relationships in Milwaukie or Oak Grove are a head start.

Events Coordinator

Plan and organize a selection of events and activities in the community.

What you'd do

Organize the free Mini-Kindi camp in August, an NCSC tradition
Register and staff a booth at the Oak Grove Festival in June for community outreach
Arrange for our young players to do walkouts with the local high school soccer teams
Identify other outreach opportunities like school events or the Milwaukie Farmers' Market

You'd work with: Volunteer Coordinator, all three Program Directors, Marketing and Social Media Director

Time commitment: Roughly 3–5 hours a month, concentrated in the weeks before each event*

Helpful background: Event planning of any kind. The September Jamboree is the big one.

* Time commitment figures marked with an asterisk are estimates drawn from each role's duties.